Staff Forms and Resources
Fiscal Services
Staff Forms & Resources
Every Fiscal Services form, grouped by what you are trying to do, with a note on when to use it and who to ask.
One rule saves most of the trouble: get approval before you spend. Pre-approval is what makes a purchase reimbursable. A receipt on its own, after the fact, often is not enough — and that is the single most common reason a claim comes back.
Forms by purpose
Most of these are Informed K12 online forms — you will need to sign in with your district account.
Travel & mileage
Look up the distance on the mileage chart before filling in a claim.
- 2026-27 Mileage Claim Form Online formSubmit monthly for driving between district sites. (opens in a new tab)
- District Mileage Chart PDFOfficial point-to-point distances between all district sites. (opens in a new tab)
Questions: Accounts Payable — (951) 509-5000
Reimbursement & claims
Itemized receipts are required. Approval before spending avoids problems later.
Questions: Accounts Payable — (951) 509-5000
Supplies & purchasing
Pre-approval is what makes a supply purchase reimbursable — get it first.
- 2026-27 Teacher Supply Pre-Approval Form Online formSubmit before buying classroom supplies with your own funds. (opens in a new tab)
- Blank W-9 PDFNew vendors must return this before they can be paid. (opens in a new tab)
Questions: Accounts Payable — (951) 509-5000
Study trips
Submit early — transportation and funding approvals both take lead time.
Questions: Fiscal Services — (951) 509-5080
Donations & gifts
All gifts to the district — cash or goods — are recorded through this form.
Questions: Fiscal Services — (951) 509-5080
Budget tools
Use the calculator before you budget a new or changed position.
Questions: Budget Analyst team — (951) 509-5000
Elsewhere in Fiscal Services
Payroll and Purchasing are part of Fiscal Services and have their own form libraries.
- Payroll formsTimesheets, pay schedules, direct deposit, tax withholding, and 403(b)/457(b) plans.
- PurchasingRequisitions, purchase orders, quotes, bids, and contracts.
Outside Fiscal Services
Forms staff often expect to find here, but which belong to other departments.
- Employee forms (Human Resources)District siteLeaves, employment changes, and personnel paperwork.
- Employee salary schedulesDistrict siteCurrent salary tables for all bargaining units. Your placement is an HR question, not a payroll one.
- Facilities work ordersDistrict siteRepairs, maintenance requests, and site issues.
Running a school club or student activity?
Student funds
Associated Student Body
Deposits, ticket sales, fundraising approval, and receipt logs for ASB accounts.
Parent groups
PTA & booster clubs
Starting a booster club, the approval application, and how booster money differs from ASB.
Hours, location, and how to reach us
- Fiscal Services
- (951) 509-5080Direct line
- District switchboard
- (951) 509-5000All other departments
- Office
- 9 KPC Parkway, Corona, CA 92879Second floor
- Hours
- Monday – Friday, 7:30 a.m. – 4:30 p.m.Closed on district holidays
Looking for a specific person? Use the staff directory to find who handles your area.